Executive Summary
DayOne, a smart accelerator powered by TurfAI platform, was developed to redefine the employee onboarding experience. The solution’s objective was to convert complex, paperwork-heavy processes into a streamlined, AI-driven workflow. By automating document capture, data extraction, and IT provisioning, DayOne delivers a measurable transformation in onboarding, getting every new hire productive from their very first day. The platform is built on an enterprise foundation, ensuring security, scalability, and seamless integration with existing tools.
The Challenge: Onboarding Inefficiencies
The traditional onboarding process is riddled with challenges that impact efficiency, compliance, and the candidate experience.
- HR Time-Sink: HR teams spend excessive time on manual data entry and chasing forms, IDs, signatures, and approvals.
- Delayed Handoffs: Disjointed communication and hand-offs to IT lead to delays in provisioning essential tools like laptops and email access.
- Compliance Risk: Manual processes result in fragile audit trails, which can put the organization at risk of compliance penalties.
- Poor Candidate Experience: The cumbersome, paper-based process can create a negative first impression for new hires.
The Solution: DayOne – An AI-Powered Onboarding Accelerator
DayOne is an AI-driven onboarding assistant built on the robust TurfAI platform. It replaces manual, labor-intensive tasks with an automated, 5-step workflow designed for speed, security, and a superior candidate experience.
Key Features:
- AI Document Extraction: DayOne’s intelligent automation eliminates manual typing by capturing critical data like name, address, and work history directly from uploaded documents.
- OTP-Protected Portal: A secure, candidate-friendly portal allows for document uploads and is protected by OTP-based verification, with a 7-day link expiry for enhanced security.
- Real-time Status Dashboard: Provides a single, unified view for HR, IT, and the new hire, ensuring full transparency throughout the process.
- Automated Approval Flow: Once HR approves the extracted data, the system automatically triggers IT provisioning tickets and sends welcome messages.
- Edge-case Handling: The platform includes built-in logic for handling scenarios like link expiry and provides a manual override path if AI extraction fails.
- Immutable Audit Trail: All approvals, corrections, and actions are logged, ensuring a complete and audit-ready compliance trail.
The Foundation: Built on TurfAI
DayOne leverages the power of OpenTurf’s TurfAI platform for its core capabilities:
- API-First Design: Enables easy integration with existing HRIS, ATS, and ITSM tools via comprehensive REST APIs.
- Workflow Builder: A drag-and-drop tool allows for rapid customization and creation of new forms or approval flows in minutes.
- Secure Deployment: Supports SaaS, private cloud, or on-premise deployment to meet stringent regulatory requirements like GDPR, SOC-2, and HIPAA.
The Impact: Measurable Transformation
DayOne’s implementation delivers tangible, measurable benefits:
- 70% Reduction in HR Time: Achieved a significant decrease in HR data entry time per hire, freeing up the team for more strategic tasks.
- 40% Faster Day-1 Readiness: Ensures new hires are productive from their first day, thanks to streamlined, parallel IT provisioning.
- Superior Candidate Experience: Replaces repetitive paperwork with a modern, effortless, and transparent process.
- Zero-Gap Compliance: Provides a complete and immutable audit log for enhanced security and compliance.
With DayOne, organizations can achieve measurable onboarding transformation in weeks, not months, driving efficiency, security, and a superior experience from the very start.
